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A major task for the payroll staff is to meet with employees to go over the effect of any deduction changes they wish to make, calculate the changes, and enter them into the payroll database This can be a particularly time-consuming task if the number of possible deduction options is large, if employees are allowed to make deduction changes at any time, or if employees are not well educated in the impact of deduction changes on their net pay A particularly elegant best practice that resolves this problem is to give employees direct access to the deduction data so they can determine the impact of deduction changes themselves and enter the changes directly into the payroll database To do so, one must construct an interface to the payroll database that lists all deductions taken from employee paychecks (with the exception of garnishments, which are set by law) However, this is not enough, for most deductions are usually tied to a benefit of some sort For example, a deduction for a medical plan can only be changed if the underlying medical plan option is changed Accordingly, an employee needs access to a split screen of information, with one side showing benefit options and the other side showing the employee s gross pay, all deductions, and net pay This view allows one to modify deductions and watch the impact on net pay Examples of deductions for which this data view will work are federal and state tax deductions, medical and dental plan coverage, life and disability insurance coverage, and pension plan deductions Though the primary emphasis of this best practice is on allowing employees to alter their own deduction information, it can be used in other ways, too For example, employees can alter the bank routing and account numbers used for the direct deposit of their pay into bank accounts, or change the amounts split between deposits to their savings and checking accounts They could also use this approach to process requests for additional W-2 forms or to download files containing the employee manual or other relevant personnel information An example of this approach is the dental plan On one side of the computer screen, an employee is presented with five dental plan options, all with different costs The employee can scroll through the list and select any option, while watching the selection automatically change the payroll calculation on the other side of the screen Once the employee finds the selection that works best, he presses a button to enter the change into the payroll system Such a ystem should include some selection blocks so that employees cannot constantly change deductions; for example, the software may limit employees to one health plan change per year This approach completely eliminates all work by the payroll staff to enter deduction changes into the computer An added benefit is that employees are responsible for their own data-entry mistakes If they make an incorrect entry, they can go into the system themselves to correct it The system can also be expanded to include other data items, such as employee names, addresses, and phone numbers In addition, the deduction modeling system just noted allows employees to determine precisely what their net pay will be, eliminating any surprises In a more traditional system, an employee might make a deduction change without re-.

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It was apparent from the time sheet that each employee must carefully enter a large amount of information during the course of a work shift Also, the information entered by the employee in the example was not easy to read, making it likely that the data-entry person who entered this information into the computer would have a difficult time entering it all correctly Further, there were many time sheets submitted each day by the 412 direct labor personnel at the facility, some of which were lost by employees or during the data-entry process this information had to be recreated, which could only be done through estimates of what work an employee completed during the period The cost accountant found that these three issues gave rise to three different types of costs The first cost was the time required by employees to enter their time worked onto each time sheet and then transport this time sheet to the payroll office for data entry The second cost was for the data-entry staff to initially enter the data into the computer, while the third cost was to track down and correct any missing information or to correct data that was incorrectly entered The cost accountant calculated these costs for a typical month in the following manner: 1 Cost to Initially Record Data She estimated that each employee required ten minutes per day to complete and deliver their time sheets Since the average burdened cost per hour for all 412 employees was $1792, this resulted in a monthly cost of $25,869 to collect the information, assuming 21 business days per month (412 employees 21 days $299/day) 2 Cost to Enter Data into Computer System She found that 15 employees were required in the accounting department on a full-time basis to enter the information rom all 412 time sheets into the computer system These hourly employees earned a burdened wage of $1205 per hour This resulted in a monthly cost of $3,037 per month (15 employees 21 days 8 hours/day $1205/hour).

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pdf editor software adobe: The best free PDF editor 2019 | TechRadar

pdf editing software free download full version The Best PDF Editors for 2019 | Digital Trends