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Before you jump in and start adding administrators, it may be a good idea to spend some time defining the responsibilities that each administrator has in your organization This is usually referred to as roles and responsibilities I have intentionally reversed the two words in the heading, because the roles have already been defined by Microsoft Your challenge is to carefully define what you want each administrator to be able to do (their responsibilities) and then associate that with one of the Microsoft Exchange roles For some mental exercise, let s look at the following three scenarios: Scenario 1: Small Organization You are the administrator for a small organization Active Directory is a single forest and single domain You have a single Exchange 2007 member server with 50 mailboxes What administrative model would you implement How would you implement that model Scenario 2: Medium Organization You are the administrator for a medium-size organization Active Directory is a single forest and single domain There are two Active Directory sites called East and West You have two Exchange 2007 member servers with 200 mailboxes on each server One server is in Los Angeles, and the other is in New York City The company has a helpdesk that needs to be able to create mailboxes for users and manage distribution groups You are responsible for all other Exchange administrative tasks What administrative model would you implement How would you implement that model Scenario 3: Large Organization You are the administrator for a large multinational organization Active Directory is a single forest with four domains in a single tree The domain names are virtuecorp com, euvirtuecorpcom, navirtuecorpcom, and savirtuecorpcom There are three Active Directory sites called EU, NA, and SA Each domain has dedicated Exchange administrators responsible for their servers and recipients At the EU and NA sites are three tiers of administration: helpdesk, client support, and server support The SA site only has two administrators, and they perform all Exchange administrative tasks for their servers and recipients All administrators defer to you when there is a task they cannot perform What administrative model would you implement How would you implement that model.



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Part V:

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To be able answer the questions in these three scenarios, you first need to examine what the responsibilities are See how a roles and responsibilities matrix can help you solve the three scenarios





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Choosing the proper way to dress and present yourself is extremely important in securing and maintaining a good job Did you know that within the rst 15 seconds of meeting someone, they form opinions of you based entirely on your appearance your body language, your demeanor, your mannerisms, and how you are dressed Once you have made that rst impression, it is virtually irreversible, so you must be aware at all times how you are being perceived and maintain a positive and clean self-image Step 1 Read the following descriptions and choose which person you would want to work on your computer After you ve made your decision, write a short statement supporting your decision and why Sloppily-dressed technician Well-dressed technician Technician properly using technology (tech using a laptop, sitting straight up, not slouching) Technician misusing technology (tech talking on cell phone or texting while on the job) Technician with clean, well-kept hair Technician with not-so-nice hair

Scenario 1 Matrix:

Task/Responsibility Administer the entire Exchange organization Group You Role Assignment Exchange Organization Administrator

Scenario 2 Matrix:

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Task/Responsibility Administer the entire Exchange organization Create mailboxes Manage distribution groups Group You Helpdesk Helpdesk Role Assignment Exchange Organization Administrator Exchange Recipient Administrator Exchange Recipient Administrator

Step 2 Go to wwwmindtoolscom/CommSkll/FirstImpressionshtm and read the article Making a Great First Impression! Are there any points that you would add to this list Write a short essay explaining why or why not Step 3 Read the article Top 6 Rules for Using Cell Phones at Work, by Dawn Rosenberg McKay, at http://careerplanningaboutcom/od/workplacesurvival/tp/cell_phonehtm Then, read the following scenarios and choose the appropriate response:

Scenario 3 Matrix:

Task/Responsibility Administer the entire organization Administer the NA servers Administer the NA recipients Administer the EU server Administer the EU recipients Administer the SA site Group You Server Support Helpdesk Client Support Server Support Helpdesk Client Support SA Admins Role Assignment Exchange Organization Administrator Exchange Server Administrator Exchange Recipient Administrator Exchange Server Administrator Exchange Recipient Administrator Exchange Server Administrator Exchange Recipient Administrator

Once you have a roles and responsibilities matrix to work with, you can begin to delegate administrative tasks Whenever possible, you should delegate to security groups and not individual user accounts So, the first step should be to create the groups to which you will delegate the role(s) Another best practice, in line with the Defense in Depth security strategy, is to create separate administrator accounts for each of your administrators They should have two accounts: one user account for using e-mail and running productivity suite

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