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shooting during nonpeak work hours or dividing work into stages over a period of several days. Evaluate your plan, and as you uncover weaknesses, update it to increase its effectiveness and efficiency. As the number of users grows, the potential loss of productivity as a result of disruption increases. Your plan must account for dependencies and allow last-minute changes. Factor in contingency plans for unforeseen circumstances. For more information about creating a configuration management database, see the ITIL and MOF links listed in Table 27-1.



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You can combine information gathered while troubleshooting major and chronic problems to create a proactive plan to prevent or minimize problems for the long term. When planning a maintenance or upgrade process for your organization, consider the following goals:

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Improving the computing environment Monitoring system and application logs Documenting hardware and software changes Anticipating hardware and software updates





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External factors can have a major impact on the operation and lifespan of a computer. Some basic precautions include labeling connecting cables, periodically testing uninterruptible power supply (UPS) batteries, and placing computers far from high-traffic areas where they might be bumped or damaged. It is important to check environmental factors such as room temperature, humidity, and air circulation to prevent failures from excessive heat. Dust can clog cooling equipment such as computer fans and cause them to fail. Install surge suppressors, dedicated power sources, and backup power devices to protect equipment from electrical current fluctuations, surges, and spikes that can cause data loss or damage equipment. Other precautions include:

Performing regular file and system state backups to prevent data loss. For more information about Windows Backup, see Windows XP Professional Help and Support Center and 14, Backing Up and Restoring Data. Using Windows XP Professional compatible virus-scanning software and regularly downloading the latest virus signature updates. A virus signature data file contains information that enables virus-scanning software to identify infected files.

Part V:

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Monitor your system to detect problems early and avoid having software or hardware failure be your first or only warning of a problem. When using a monitoring tool such as Performance (Perfmon.msc) to evaluate changes that might affect performance, compare baseline information to current performance. The resulting data helps you isolate bottlenecks and determine whether actions such as upgrading hardware, updating applications, and installing new drivers are effective. You can also use the data to justify expenditures, such as additional CPUs, more RAM, and increased storage space. Checking the Event Viewer regularly helps you to identify chronic problems and detect potential failures. This allows you to take corrective action before a problem worsens. For more information about monitoring your system, see Overview of Performance Monitoring in the Operations Guide of the Microsoft Windows 2000 Server Resource Kit.

In addition to recording computer-specific changes, do not neglect to record other factors that directly affect computer operation, such as Group Policy and network infrastructure changes. For more information about developing and implementing a standard process for recording configuration changes, see Document and Evaluate the Results earlier in this chapter.

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Regardless of how advanced your system hardware or software is at the time of purchase, computer technologies have a limited lifespan. Your maintenance plan must account for the following factors that can make updates and upgrades necessary. Increased demand for computing resources When computing needs grow beyond the capability of your hardware, it makes sense to upgrade hardware components or entire systems. Performance degradation might be the result of system bottlenecks caused by hardware that has reached maximum capacity. Optimizing drivers and updating applications can help in the short term, but user demand for computing resources eventually makes it necessary to upgrade to more powerful hardware. Discontinued support for a device or software Operating system or manufacturer support for a device or software might be discontinued, causing compatibility issues that can block upgrades to new operating systems or prevent full use of certain features in Windows XP Professional. To minimize effort when upgrading hardware and software for many computers, purchase similar computers and follow replacement standards for your organization. Failure to standardize applications and hardware can make upgrading more difficult and expensive, especially if technicians and users need retraining.

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